UMHE-99-13
ATLAS Muon
Report Submission
A Summary of the Report Types and Procedures
University of Michigan
November 19, 1999
B. Ball, J. Chapman, and T. Wells
ATLAS Muon
Report Submission
T H E R E P O R T S
This paper contains a brief description of the ATLAS muon report types, the schedule of
due dates, the responsible party to which the reports are to be submitted, and a summary
of the report contents. In addition, for some reports an Excel file is to be fetched, modi-
fied, and returned. The source of this file and its return destination is also listed. For
other reports, the submission is textual and is entered on the web. The web URL, the
access password, and the procedure for this text entry is specified. A financial report is
also included and information regarding the contents and format of this report is also
summarized. Submission of milestone dates has also been requested occasionally.
R E P O R T T Y P E S
Schedule Status
Sheets
Schedule status sheets are Excel spreadsheets that are organized by WBS number and
provide automatic rollup of individual item “Row” entries. The entries contain columns
representing the Scheduled Start dates, Actual Forecast Start dates, Scheduled Finish
dates, and Actual Forecast Finish dates. In addition, there are columns for the percent-
age completion from the previous report and the new estimated percentage completion.
The rollup items not entered by the reporting individual are grey background.
The Schedule Status Sheets are updated monthly for the date listed on the sheet. An
example sheet is attached as Figure 1. These sheets are found at:
C:\Project_Office\Reporting\Status\Month YR\Muon
on the machine ATLAS2.phy.bnl.gov.
Report Types
ATLAS Muon Report Submission 1
This machine operates as an X-window server to which an X-client can remotely attach
via XDM configuration and login as muon with the password endcap. The file can be
observed with the File Manager. To fetch the file, use ftp to the same machine designa-
tor, login account, and password. Do a change directory “cd” to the specified path and
get the file of interest. The Month YR might be Sept 99 for example and the file will be
S153A0999.xls for Status for WBS category 153 at month 09 year 1999 for example.
After the Schedule Status Sheet is updated for the month in question, it is to be returned
to the same machine in the same directory with the same name. An e-mail to Vinnie
(polychronakos@bnl.gov) and/or Lawrence Premisler (premisler@bnl.gov) to confirm
that the file has been returned is appropriate. The appearance of a file with a later date is
the flag they use to determine that the file has been edited and replaced.
Queuing the Schedule Status Sheets is based on messages from the Project Office to the
subsystem managers. When the new sheets are loaded onto the ATLAS2 server, a mes-
sage is sent to the subsystem managers to prepare to update them. Completion of the
report is expected no later than 2 weeks for the time it is posted.
FIGURE 1. An example portion of the Schedule Status Sheet for the Muon system
electronics. The grey entries are rolled up from the data entered in the unshaded
areas.
The Status Sheets contain milestones that should be estimated in terms of fraction
attained. These milestones will eventually be handled automatically from other reports
but should be estimated for now. The primary entries (the critical columns with white
backgrounds) refer to the percentage of work completed toward the current years finan-
cial allocation. Under ideal circumstances the work will be 100% complete for a given
year when the finanical report for the corresponding WBS category also reaches 100%
of the current years allocation. The Status Sheets represent the fraction of the work done
and the financial reports the fraction of the funds expended. This data essentially pro-
As of: 31-Dec-98 U.S. Atlas Status Sheet UPDATE
Ahead: 31 Feb-99
To: 31-Jan-99
Actual / Actual / New
Scheduled Forecast Scheduled Forecast % %
WBS No. Task Name Start Start Finish Finish Complt Complt
1.5.3 MDT Front End Electronics 16-Jan-95 16-Jan-95 01-Oct-03 23%
1.5.3.1 Electronics Design 16-Jan-95 16-Jan-95 23-May-01 34%
Milestone On Chamber Electronics 16-Jan-95 16-Jan-95 01-Nov-00 44%
1.5.3.1.1.1 Hedgehog ASD card 29-Sep-97 29-Sep-97 01-Feb-99 81% 60%
Resources 29-Sep-97 29-Sep-97 01-Feb-99 82%
Hedgehog ASD Crd FY99 Mat'l/Labor $'s 01-Oct-98 01-Oct-98 01-Feb-99 30%
preproduction prototype 01-Oct-98 01-Oct-98 28-Oct-98 30%
1.5.3.1.1.2 Mezzanine ASD card 04-Aug-97 04-Aug-97 01-Aug-00 37% 45%
Resources 04-Aug-97 04-Aug-97 01-Aug-00 47%
Mezz ASD Crd FY99 Mat'l/Labor $'s 01-Oct-98 01-Oct-98 30-Sep-99 25%
ASD Prototype 1 02-Dec-98 21-Jan-99 0%
design 02-Dec-98 07-Dec-98 0%
layout 08-Dec-98 17-Dec-98 0%
fabrication 18-Dec-98 07-Jan-99 0%
test 08-Jan-99 21-Jan-99 0%
Milestone ASD P0 Tests (cross talk, scheme) 21-Jan-99 21-Jan-99 0%
1.5.3.1.1.3 Chamber patch panel 04-Jan-99 01-May-99 0% 10%
Cham Patch Panel Resources 04-Jan-99 30-Apr-99 0%
prototype 1 04-Jan-99 15-Jan-99 0%
1.5.3.1.1.4 Hedgehog high voltage card 14-Jul-97 14-Jul-97 12-Mar-99 71%
Resources 14-Jul-97 14-Jul-97 12-Mar-99 81%
Hedge HV Crd FY99 Mat'l/Labor $'s 01-Oct-98 01-Oct-98 12-Mar-99 30%
prototype 1 14-Jul-97 14-Jul-97 08-Aug-97 30%
prototype 2 03-Aug-98 28-Aug-98 0%
1.5.3.1.1.5 High voltage patch panel 05-Oct-98 19-Feb-99 0%
HV Patch Panel FY99 Resources 05-Oct-98 19-Feb-99 0%
prototype 1 05-Oct-98 30-Oct-98 0%
1.5.3.1.1.6 MDT-ASDs 16-Jan-95 16-Jan-95 01-Nov-00 42% 45%
Resources 16-Jan-95 16-Jan-95 01-Nov-00 68%
MDT-ASDs FY99 Mat'l/Labor $'s 01-Oct-98 01-Oct-98 30-Sep-99 25%
CMOS ASD R&D 16-Jan-95 16-Jan-95 01-Nov-00 34% 40%
asd95a (preamp test, Orbit 1.2 u 2.5mm x 2.5mm)16-Jan-95 16-Jan-95 31-Dec-97 14%
design 16-Jan-95 16-Jan-95 31-Dec-97 5%
Report Types
2 ATLAS Muon Report Submission
vides the information needed to compare these two measures of the project activity to
see that they are not badly out of synchronization.
Technical Progress
Reports
Technical progress reports are textual information submitted by WBS category to the
web server at
http://atlas14.phy.bnl.gov
FIGURE 2. The Technical Reporting Web page from which one ENTERs text for
each WBS category for which the individual research group contributes.
Report Types
ATLAS Muon Report Submission 3
To enter data into these reports you must be defined in a login database. This can be
done by contacting Vinnie Polychronakos (polychronakos@bnl.gov). Everybody has
the password “report”. After following a few links one ends up at the screen shown in
Figure 2. At this point one can expand the categories by selecting the + tab or compress
a category by selecting the - sign. Once a category is expanded, an ENTER selection
will appear. Picking this option will open a report scratch pad onto which the user can
place the text of the report and signal for it to be entered into the database when com-
plete and checked. See the web based help file for details on the use of the report soft-
ware. These Technical Progress Reports are due the 12th of the month since the project
office must submit them the 15th.
As seen in Figure 2 below a help file button is present on the web entry forms. This but-
ton will direct you to at a full set of instructions for the web forms entry process.
Financial Reports
Financial Reports go directly to the Project Office where the contact is Lawrence
Premisler (premisler@bnl.gov). The report is arranged by WBS category with Labor
and Material expenditures represented separately. These reports are due monthly when
the accounting for the month (about 15 days into the next month) is available. Figure 3
exhibits the format of the report. A template for the report is available on the
Brookhaven machine
ATLAS2.phy.bnl.gov
in the directory
E:\pub\incoming\Project_Management\REPORT-
ING\Financial_Reporting\Oct_99\Muon
File names are typically MICH_99.XLS and should be returned to the same directory
when completed. This document will be expanded as more information is located that
specifies the details of the columns in the report. For now, it is most important to make
sure that the spending totals by WBS row are correct.
Report Types
4 ATLAS Muon Report Submission
At Michigan Ed Diehl is responsible for the chamber portion of the report and J. Chap-
man for the electronics components.
FIGURE 3. A Financial Report example submitted by Ed. Diehl for the Muon
chamber production activity.
FY99 yearly thru Month of Feb-99 19961997
Last update: Ca rryover by FY0
Institution: U Michigan Funds For FY 0 0
Done by: Cumm. Fund by FY 0 0
Actuals 0 0
Funds Authorized for 1998 Paid to Date Committed to Date
WBS
DescriptionTotal($)M&S($)Labor($)Travel($)Total($) M&S($)Labor($)Travel($)Total($)M&S($)Labor($)Travel($)
1.5Muon System0 0 0 0 0 0 0 0 171792.9 88624.91 73593.99 9574
1.5.1
MDT Chambers0 0 0 0 0 0 0 0 127029 58917 61373 6739
1.5.1.1Mechanical Design000000000000
1.5.1.1.3MDT Chambers000
1.5.1.2Tooling0000000012702958917613736739
1.5.1.2.1Tube Assy Station00291946930176714593
1.5.1.2.2Tube Test Station003748723153 143340
1.5.1.2.3Chamber Assy Station00 6034828834293682146
1.5.1.2.4Chamber Tes t Station000
1.5.1.2.5Handling/Transport Fix.000
1.5.1.2.6General Equipment0 0 0
1.5.1.3
MDT Prototypes0 0 0 0 0 0 0 0 0 0 0 0
1.5.1.3.3UM MDT Prototypes0 0 0
1.5.1.4MDT Construction0 0 0 0 0 0 0 0 0 0 0 0
1.5.1.4.8 EEL2 0 0 0
1.5.1.4.15 EML1 0 0 0
1.5.1.4.16 EML2 0 0 0
1.5.1.4.17 EML3 0 0 0
1.5.1.4.20 EMS3 0 0 0
1.5.1.5Installation @ CERN000000000000
1.5.1.5.3Checkout000
1.5.3MDT Electronics0000000044763.929707.91 12220.992835
1.5.3.1Electronics Design000 0000044763.929707.9112220.992835
1.5.3.1.2DAQ Architecture0044763.929707.9112220.992835
Balance -171792.9